#Officetime tutorial how to#
See How to finally kill the useless, recurring meeting for more about this. Try cancelling one or two, you can always add them back if they're missed.
Reassess the need quarterly for recurring meetings that take up the most time. Ask managers to commit to the new norm and share anecdotes about positive impacts from the new policy.Send a recurring calendar invite to your team to block the time.Determine how long the duration should be, such as four hours.Decide how often the time block will occur, such as every two weeks.Choose the day or time period during the week that is most convenient.Select a day, cadence, or time period that your team can block to focus on work, then send out a recurring calendar invite to reserve that time. Eliminate as many distractions as possible during focus time, such as: Work in a quiet location, put away your phone, turn off extra screens, shut down email, Teams, and other collaboration apps, and consider wearing headphones as a focus time signal.Ĭhange strategies Establish a 'no meeting' period.Divide work into time intervals and use a timer to stay on track.Take a few 15-minute breaks during the day to restore your ability to focus.Schedule focus time with intention by dedicating the time to specific tasks.Proactively schedule blocks of time on your calendar to focus, particularly during times when you perform at your peak.Create a new team norm to not send chats to team members who have scheduled focus time and use the Do not disturb status in Microsoft Teams.Use a personal focus plan to automatically book focus time, and then protect this time by silencing chats and tracking your weekly progress.How to establish a meeting-free day each week explains the "goal is uninterrupted focus" time to work "on projects that require focus and high-level thinking, such as writing, strategic thinking, analysis, coding, designing, or a project with a lot of complexity." Best practices Work Hours: Check to limit suggested meeting times to work days and hours only. The maximum duration is 23 hours 59 minutes. Select Custom in the time dropdown menu to set your own time. How to boost your team’s productivity explains that one of the top productivity principles is to “make smart use of shared calendars by blocking off hours for focused work and evening downtime.” Select the meeting settings: Duration: Select a duration from the list. Time to focus increases productivity, improves decision making, and boosts creativity. However, meetings and interruptions prevent most of us from having adequate time to focus. Having scheduled, uninterrupted time to focus on deep work provides employees an opportunity to complete difficult tasks, produce high quality output, and generate new ideas.įocus hours are uninterrupted stretches of time in your day to get your most important work done. Access current documentation for Viva Insights advanced insights here: advanced insights documentation. This article is for the legacy Workplace Analytics app and does not reflect functionality available on the updated Viva Insights platform.
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